Add the safari after the conference, make it an opt in extension priced per person, and keep it to three nights in a single park with flights rather than road transfers.
Delegates have already flown across the world for your conference. A well structured extension turns that flight into the reason they come back.
Structure it as an opt in extension
Trying to move an entire conference into the bush rarely survives a budget review. An extension does: the conference runs as planned in Nairobi, and delegates choose a two or three night safari afterwards at a fixed per person price they can put on a personal card or a departmental budget.
Keep it to one park and fly
Delegates leaving on a Friday afternoon should be on a game drive by Friday evening. That means flying to a Mara airstrip rather than a six hour road transfer, and staying in one camp for the whole extension.
- Option A: two nights Masai Mara, fly in and out, four game drives
- Option B: three nights split between the reserve and a conservancy
- Option C: one night Amboseli for delegates with tight departures
Request a corporate proposal
Conference venues, delegate logistics, incentive itineraries and executive retreats, costed per delegate and delivered as a proposal your board can sign off.
What to tell delegates in advance
Baggage limits on light aircraft, the temperature at dawn, the fact that game drives are not optional lie ins, and the visa position if the extension crosses a border. A one page briefing sent with the invitation removes almost every question we normally field on arrival day.
Frequently asked
- Can spouses join the safari extension?
- Frequently, and it is one of the strongest reasons delegates opt in. We price accompanying guests separately.
- How late can delegates confirm?
- Camps and light aircraft seats are the constraint. Two to three weeks before is usually workable outside peak season.
Request a corporate proposal
Conference venues, delegate logistics, incentive itineraries and executive retreats, costed per delegate and delivered as a proposal your board can sign off.
